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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the meeting held on Monday 30th May 2022 at 7.30pm. by Zoom. Zoom host Rob Hurst
Present:- Rob Hurst, Christine Davison (Secretary), Gordon Parsons, Linda Whitehurst, Howard Whitehurst, Mel Reynolds, Mike Stewart, Rob Dixon, Joan Wildgust, Charlotte Cordall.
The Chairman welcomed Charlotte Cordall (Blind Eye and BoningtonPlayers) to the meeting.

 2 APOLOGIES FOR ABSENCE
Apologies for absence were received from Barbara Barton, Kevin Fairbrother, Neil MacIntosh, Paul Johnson.

3 MINUTES AND MATTERS ARISING.  
The minutes of the previous Council Meeting held on 12th March had been circulated and these were approved unanimously.
Matters arising -
The Chairman suggested that there should be a deputy for each of the Council roles - Chairman, Secretary and Treasurer, particularly the latter where Neil is unable to attend Zoom meetings. It was agreed that with the move to digital banking the role of Treasurer in particular is changing.
RH to speak to NM in particular with regard to signatories and the possible appointment of a deputy.
RH to follow up on investigation into possible discount on insurance for members.

4 TREASURER’S REPORT AS AT 30/05/2022
Circulated in advance of the meeting in NM’s absence
Balance  =  £8034.06    (Current  =  £7762.06      On Hand  =  £272.00)
INCREASE  =  £1411.80
SINCE LAST MEETING  (12 MARCH 2022)
INCOME
PLAY OF THE YEAR COMPETITION
Entry  X  3  @  £65 each  =  £195
YOUTH THEATRE FESTIVAL
Entry - 1  =  £10      RAVENSHEAD YOUTH THEATRE
ANNUAL DINNER & A/C
Receipts - 42  @  £32  each    =    £1344
EXPENDITURE
OPERATIONS
Bank Charges  =  £16.20
MISCELLANEOUS
Donation to THE BRITISH HEART FOUNDATION and items in memory of BOB WILDGUST  =  £121

5 YOUTH FESTIVAL 2023
The Chairman expressed his appreciation of Mel’s hard work and dedication in trying to get the Youth Festival going for this year.
Mel expressed his regrets. In the end there was only one definite entry from Ravenshead, one potential but unconfirmed entry from the Lace Market and Robin Hood Theatre had had to withdraw. Eighteen groups/schools had been contacted but only one, Nottingham Girls’ High School had replied
He had found details of a successful Youth Festival at Welwyn Garden City which had run for 78 years. He had contacted the secretary who had given him some useful advice. There were similarities between their festival and NANDA’s, which had given him hope that we could achieve success next year. Crucially March was considered a better date.
MR to set up a Zoom call with representatives of the Welwyn Garden City group RH to attend this
Charlotte (CC) to contact MR with a list of groups that she is aware of.
MR to email CD with the list of groups contacted

6 PLAY OF THE YEAR
JW said that all entries had now been adjudicated. There will now be a meeting between herself, HW and Max Bromley to discuss the results and decide on winners. Certificates need to be written.
The Pat Johnson trophy for best director has been lost. As there is no time for a replacement the casket from the One Act Play Festival will be used. This will not be a permanent replacement. A new one will be ordered later.
Dinner
LW hoped that there might be 100 guests. She has no final number yet as she is still waiting for numbers from the Lace Market Theatre who have three entries. She has raised this issue with Jim Brooks from the LMT and is hoping for a definite number soon. Definite numbers are needed two weeks before the event.
The dress code is smart casual. GP is to present the awards.

7 FUTURE PLANS
RH said he hoped to use the PoY dinner as a means of promoting future plans
He hoped there would be a brief summary of some future courses :- directors’ course, sound and light, fight coordination, acting. There was a discussion on where these could be fitted in to the proceedings.
Other PoY changes were discussed:-
Two types of adjudication
Groups to send in photos/videos of their productions to be shown or displayed on the night
Music at the end of the dinner.
RH said that he planned to take the views of the membership by means of a questionnaire handed out at the dinner and sent to non attending groups later. He stressed the importance of both getting members’ views and showing that NANDA will provide what members want. As part of this survey the balance of the accounts would be shown.
GP suggested again that groups could be invited to bid for a sum of money. JW pointed out that if the courses were free of charge this would benefit more members.
CC suggested a NANDA wardrobe where groups could borrow free of charge. RH pointed out that space for storage was a problem - Ravenshead had costed this out at about £3,000 a year.

8 AOB
It was proposed that Charlotte Cordall be appointed Secretary to replace Christine Davison. Agreed unanimously.

NEXT MEETING
Monday 8th August at 7.00pm at Arnold Welfare Centre, Nottingham Road, Arnold, Nottingham.

The meeting ended at 8.40pm