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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the meeting held on Saturday 12th March 2022 at Arnold Welfare Centre, Nottingham road, Arnold, Nottingham.
Present:- Rob Hurst,   Christine Davison (Secretary), Neil MacIntosh (Treasurer), Gordon Parsons, Linda Whitehurst, Mel Reynolds, Barbara Barton, Kevin Fairbrother, Mike Smith, Paul Johnson.

1 ELECTION OF CHAIRMAN
This being the first council meeting after the AGM, the Secretary opened the meeting and asked the Council to elect a Chairman. Rob Hurst was asked if he wished to continue as Chairman. He stated his willingness to do so. He was therefore proposed by Mike Stewart seconded by Mel Reynolds and duly elected unanimously.

 2 APOLOGIES FOR ABSENCE
Apologies for absence were received from Joan Wildgust, Howard Whitehurst, Rob Dixon

3 MINUTES AND MATTERS ARISING.  
The minutes of the previous Council Meeting held on 10th January 2022 (by Zoom) had been circulated and these were approved unanimously. There were no matters arising.

4 TREASURER’S REPORT AS AT 12/03/2022
BALANCE = £6622.26
Current = £6350.26
On Hand = £272
SINCE LAST MEETING (10/01/22)
INCOME
Play of the Year Competition
Entry - 1 = £65
OPERATIONS
Group membership subs - 1 = £25. (New member - Colwick Theatre Club)
EXPENDITURE
Play of the Year competition
Adjudication fee = £324.60
OPERATIONS
Bank charges = £10.40
Website Domain registration = £26
The treasurer noted that HSBC is now charging £60 per annum handling charge plus 40p for each cheque.

5 YOUTH FESTIVAL 2022
MR reported that in addition to the mailing sent out to the NANDA groups , he had sent out invitations to twenty groups in the area, comprising schools and youth drama groups. He was disappointed by the lack of interest. ELAPS had replied but were unable to attend. Robin Hood Theatre were intending to enter two plays. Two further invitations to Theatre Train and Nottingham Girls’High school had yielded nothing.
More entries were needed to make it a viable competition.
PJ will ask LaceMarket Youth if they would be willing to enter part of their play “Picnic at Hanging Rock” and RH will ask Ravenshead.
LW to ask Stephen Godward about adjudication.
Rob Dixon confirmed as Stage Manager
Mike Stewart confirmed as Sound and lighting
Refreshments - volunteers needed
New shields to be ordered.
Booking of venue to be amended to a one day hire on Saturday May 7th. CD to confirm booking
A visit on Thursday 5th May needed to ascertain the state of the flats and possible repainting.
The closing date for entries is 2nd April

6 PLAY OF THE YEAR
Joan reported that there had been nine entries so far, the latest being WBDS. There was one entry each from Whetstone and Bonington in April and in May entries from Blind Eye and the Lace Market theatre. She confirmed that the Lace market Youth were not entering.
She confirmed that the adjudications had been well received.
Dinner LW confirmed that the price for the dinner this year would be £32pp but there would be no choice (apart from special dietary requirements). Fewer entries meant that fewer groups were attending which could mean the cost was higher.
There was a discussion on how the Dinner could attract other groups who had not entered.
Different ideas were put forward, but these would be for the future as arrangements for this year’s dinner were now in place.
It was decided that GP would present the prizes, the Chairman would welcome the guests and this year there would be no grace.
It was decided that for next year a sub group would be set up to discuss ideas for the Dinner.

8 AOB
There was a consensus that there was a need to discuss the future of NANDA and how groups can be encouraged to participate. PJ suggested a wine and cheese evening funded by NANDA as a way of getting groups together and finding out what they wanted
RH to organise a Zoom meeting to discuss the Youth Festival and Mission Statement

The meeting need at 4.00pm