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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION
Minutes of the meeting held on Monday 13th December 2021 at 7.30pm by Zoom.
Zoom host Rob Hurst
Present:- Rob Hurst (Chairman), Christine Davison (Secretary), Mike Stewart, Joan Wildgust, Gordon Parsons, Howard Whitehurst, Linda Whitehurst, Mel Reynolds
2 APOLOGIES FOR ABSENCE
Neil MacIntosh, Barbara Barton, Kevin Fairbrother, Rob Dixon, Paul Johnson, Bob Wildgust
3 MINUTES AND MATTERS ARISING.
The minutes of the previous Council Meeting held on 12th July 2021 had been circulated and these were approved.
The chairman thanked Howard Whitehurst for keeping the Facebook page up to date.
4 TREASURER’S REPORT
The treasurer’s report (below) and the report for the financial year 1/9/20 to 31/8/21 had been previously circulated. These were unanimously approved.
Balance = £6893.26 (Current = £6621.26 On Hand = £272.00)
Decrease = £447.12
INCOME
PLAY OF THE YEAR COMPETITION 2021/22
Second Entry (WHETSTONE D.G.) - 1 = £65.00
EXPENDITURE
PLAY OF THE YEAR COMPETITION 2020/21
Adjudication Fee (WBDS Adjudication Only) = £55.00
ANNUAL DINNER & AWARD CEREMONY 2022
Venue Deposit - CROWNE PLAZA HOTEL = £100.00
OPERATIONS
Insurance Premium - ZURICH = £287.12 Website Hosting - EA DESIGN = £70.00
Balance = £6893.26 (Current = £6621.26 On Hand = £272.00)
Decrease = £447.12
INCOME
PLAY OF THE YEAR COMPETITION 2021/22
Second Entry (WHETSTONE D.G.) - 1 = £65.00
EXPENDITURE
PLAY OF THE YEAR COMPETITION 2020/21
Adjudication Fee (WBDS Adjudication Only) = £55.00
ANNUAL DINNER & AWARD CEREMONY 2022
Venue Deposit - CROWNE PLAZA HOTEL = £100.00
OPERATIONSInsurance Premium - ZURICH = £287.12 Website Hosting - EA DESIGN = £70.00
5 YOUTH FESTIVAL 2022
The Chairman apologised for any misunderstanding at the last last meeting and thanked Mel for all his hard work and commitment to the Youth festival. Mel said that he was happy to do the admin work for the festival, however he said that due to health concerns he would not be able to attend the event in person. It was agreed that under the current circumstances, it would be difficult to hold the event, but that the situation might change. RH was confident the event could go ahead. JW confirmed that the venue - Chilwell Olympia - had been booked for Thursday 7th and Saturday 9th May. More volunteers would be needed for lighting, backstage and refreshments. MS said he would do the lighting this time only - a volunteer must be found for future festivals. GP suggested that teachers/group leaders should take more responsibility.This item to be kept under review and discussed at the next meeting.
MR to redraft original invitation letter, send to RH for approval and then send it out to groups
6 PLAY OF THE YEAR
JW reported that there had been six entries so far - from Whetstone, Arts Theatre and West Bridgford. More are expected in the new year, namely LaceMarket (January), Whetstone (April), Blind Eye (May). Groups intending to enter are:- Bonington(2), WBDS (2) and LaceMarket (2). This is an encouraging response, but it was agreed that more groups should be represented. There was a discussion on how to encourage groups to enter. There was a brief discussion on positivity in adjudication
JW to contact groups to remind them the PoY is still taking place and encourage them to enter
PoY Dinner
LW said that the dinner might cost more if less people attended - any less than 120 people would incur an extra charge.
7 AGM 2022
GP suggested that we invite groups to a discussion on topics such as the Play of the Year, the Youth Festival and workshops and add the AGM at the end .
This item to be discussed further at the Zoom meeting on 10th January.
8 AOB
MS said he no longer wished to be responsible for the website
HW to consult Dom re taking over the website.
GP said he was impressed with the PoY arrangements and its success so far.
RH thanked everyone for their work.
9 NEXT MEETING
This will be held on Monday 10th January from 7 - 8 pm by Zoom
The meeting ended at 8.20pm