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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the meeting held on 4th April 2019 at Aspley
Present:- Joan Wildgust, Christine Davison (Secretary), Barbara Barton, Kevin Fairbrother, Mike Stewart, Gordon Parsons, Neil Mackintosh (Treasurer), Rob Hurst, Linda Whitehurst, Howard Whitehurst, Bob Wildgust, Barbara Fisher, Mel Reynolds, Roy Ainscough

1 ELECTION OF CHAIRMAN
Rob Hurst declared that he was willing to stand and was unanimously voted as Chairman

2 APOLOGIES FOR ABSENCE
Tony Vokes

3 MINUTES AND MATTERS ARISING.
The minutes of the previous Council Meeting held on 26th February had been circulated and these were signed as a correct record.
Matters arising to be discussed in the relevant agenda item.

4 HON TREASURER'S REPORT as at 4/4/2019
Balance = '£8885.12
NS&I = '£2384 19
Current = '£6200.93
On hand = '£300.00
Increase = '£190
SINCE LAST MEETING
INCOME
PLAY 0F THE YEAR COMPETITION
Entries - 6 @ '£65 each = '£390
EXPENDITURE
THEATRE LUNCHEON - ADAM PENFORD
Donation to Charity of Adam Penford's Choice = '£200
AMENDED RESULT
THEATRE LUNCHEON - ADAM PENFORD
INCOME = '£1280
EXPENDITURE = '£1480
DEFICIT
It was agreed to close the N S and I account.
Internet banking has now been set up but other signatories are still to be added . It was noted that LW needs access to internet banking as soon as possible for the Play of the Year payments.
GP welcomed the healthy surplus in the accounts. The point was made again that the account needs to have a minimum of '£6,000.

5 SHUG - Stanford Hall Users' Group.
Roy Ainscough introduced this item by giving a brief history of Stanford Hall - in particular the theatre and explaining the Hall's future use as a rehabilitation centre for injured military personnel which will eventually replace Hedley court.
The theatre is a historical gem which has been used by amateur groups in the past, but access has been denied for a decade.
The theatre has been extensively restored, the stage extended and the Wurlitzer organ, restored off site, will be reinstated soon.
The MoD is required as part of the planning consent to undertake a feasibility study of potential future users, and access issues arising from security considerations.
.John Riddell of Theatre Projects has been approached to find out whether there is a potential use base, to consider management issues and costs.
SHUG will help with the feasibility study and will report that NANDA has an interest in the project. RH would support a visit to enable NANDA's views on the feasibility of future use to be established.

6 FESTIVALS
Play of the Year 18/19 and Awards Dinner
JW reported that there were so far 14 entries from 8 groups. The number is down from last year but RW (the adjudicator) reported that entries were of a consistently high standard. HW has designed a new entry form for the competition, which includes the Sydney Hopkin Award applicants. This will be used for next year's competition.
Youth Festival
Four entries have been received - Lace Market Youth - 2 entries and one each from Ravenshead and Robin Hood Youth. The following volunteers will be helping:-
Stage manager - Sonya Oates
Lighting - Neil Mackintosh, Mike Stewart
Adjudicator - Stephen Godward
Refreshments - BF, BB, CD, JW
NM to supply float money
Trophies from last year's competition are to be returned to JW.
Shields for under 11's to be purchased (these to be kept by winners)
Certificates are needed for both Youth Festival and Play of the Year - LW to contact Phil Chapman.
BB volunteered to help with the sale of tickets on the door.
There will be a meeting of any available volunteers at 3.30pm on Thursday 2nd May at the venue to sort out (and possibly paint) the flats.

7 THE FUTURE OF NANDA
Several groups had been contacted by RH,BB and KF, following the discussion at the last meeting about how NANDA could help its member groups. Some suggestions had emerged from this initial approach:-
Director's course and advice on other aspects of producing plays.
Insurance advice
Help with one off purchases eg speakers
Storage
There was a discussion on other ways NANDA could help. One suggestion was to increase the annual fee but then offer free entry to competitions.
It was suggested that a consistent amount be set aside each year for helping groups but JW stressed caution as it had taken some years to achieve the healthy balance we now have. Any financial help given to an group must be matched by their own fundraising.
The group (BB,RH,KF) will continue their fact finding and report back at the next meeting.

8 CELEBRITY LUNCHEON
Nothing further to report

9 MEDIA
Nothing to report

10 AOB
Barbara Fisher said that she would be relinquishing her role as the representative for the Lace Market Theatre. A new representative will attend the next meeting.

11 DATE OF NEXT MEETING

The next meeting will be held on Monday 20th May at 7.30pm at Ruddington

The meeting closed at 9.05