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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the meeting held on Tuesday 23rd October 2018 at West Bridgford
Present:- Joan Wildgust (Chairman), Gordon Parsons,, Bob Wildgust, Linda Whitehurst, Howard Whiethurst, Neil Mackintosh (Treasurer) Mike Stewart
1 APOLOGIES FOR ABSENCE
Roy Ainscough, Barbara Fisher, Mel Reynolds, Christine Davison, Tony Vokes

2 MINUTES AND MATTERS ARISING.
The minutes of the previous Council Meeting held on 4th September had been circulated. These were signed as a correct record. There were no matters arising.

3 HON TREASURER'S REPORT as at 23/10/2018(3 months)
Balance = £8516.15
NS&I = £2367.02
Current = £5849.13
On hand = £300.00
Increase = £25.00
SINCE LAST MEETING
OPERATIONS
Subscriptions -
Group membership - 1@ £25 each
TOTAL = £25
The Chairman asked what progress had been made on the introduction of "online account systems as it was essential that this was in place for the use by Groups and that up to date payments by participating Groups could be notated and determined. The Treasurer reported that this was a matter that was being currently examined as well as the production of the annual accounts in the revised form requested by the Executive
It was reported that the introduction of an on line banking arrangement was quite simple requiring the bank to be furnished with authorized signatures
IT WAS AGREED that in view of the now urgent need for the introduction of such a system a report on the arrangements agreed with the Bank be submitted to the nest meeting

4 PROMOTION OF NANDA AND RECRUITMENT OF MORE PEOPLE TO HELP RUN THE ORGANISATION
Gordon P requested that this item be placed on the Agenda as he believed that in order for the Organization to continue to prosper there was a growing need to induce new support. Moreover maintenance of the current arrangements could lead to the view that the organization was perceived too insular. In order to advance such a programme he believed that the current funds of the organization could be used to fund this process.
A Full and frank discussion then ensued covering the past initiatives that had been undertaken and the new engagements that should now be considered
IT WAS AGREED that
1 having regard to the need for the continued growth of the Play of the Year competition and training of future Adjudicators, member Societies be given the opportunity to nominate those persons of their number who would be interested in shadowing the appointed adjudicator based on arrangements agreed between them.
2 the Chairman be asked to send an email to all member societies of this service.
3 the offer of B Barton to undertake a personal approach to relevant officers of Nottinghamshire Groups with a view to encouraging greater participation and support be gratefully accepted
4 the G Parsons as Society President be asked to approach key individuals in both drama and education with a view to establishing a "network" of support for use by the Association
5 that a report be submitted to the next and future meetings on the outcomes of the above initiatives.

5 FESTIVALS
Play of the Year Competition
It was reported that to date eight entries had been received for the 2018/19 Competition This was in accordance with submissions to date received by this time of the Competition. It was noted that Market Harborough would not be entering the Competition as they wished all six of their productions to be adjudicated by the same adjudicator and the NANDA competition was restricted to three entries by each Group
The arrangements for the staging of the Annual Dinner at the Crown Plaza Nottingam on the 21st June were now well in hand.
IT WAS AGREED that the above be noted and repairs to the Director's Trophy totaling £60 be approved
Youth Festival 2019
The Chairman reported that the staging of the 2019 Festival continued to be a matter of concern as to date no organizer as of yet been found. This would lead to a cancellation of the event. The dates of availability at Chilwell Olympia were reported
IT WAS AGREED that the currents attempts to find an Organizer be continued to be made with the event held on the 2nd -4th May 2019 if such attempts prove successful

6 THEATRE LUNCHEON
It was reported that currently 35 people to date had agreed to attend the forthcoming luncheon on the 14th December 2018 when Adam Penford the Director of Nottingham Playhouse would be the Guest Speaker. Additional places were still available

7 MEDIA
It was reported that the new NANDA web site would be up and available within the next few weeks. Current access can be obtained by reference to domparker.co.uk/nanda

8 AMENDMENTS TO MEMBERSHIP
The following amendments were noted
Radcliffe on Trent- Secretary Katherine Buttifield
West Bridgford Dramatic Society Chair Penny Lewin Secretary Justine Robinson
Ratae Secretary Adam Jone

9 DATE OF NEXT MEETING
IT WAS AGREED that the next meeting of the Executive be held on the 20th November at 7.30pm at 67 Aspley Park Drive Nottingham

The meeting ended at 9.30pm.