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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the meeting held on Tuesday 4th September 2018 at 7 Greendale Road, Arnold, Nottingham
Present:- Joan Wildgust (Chairman), Christine Davison (Secretary), Bob Wildgust, Linda Whitehurst, Neil Mackintosh (Treasurer), Barbara Fisher, Barbara Barton, Rob Hurst

1 APOLOGIES FOR ABSENCE
Gordon Parsons, Roy Ainscough, Howard Whitehurst, Tony Vokes

2 MINUTES AND MATTERS ARISING.
The minutes of the previous Council Meeting held on 19th June had been circulated. These were signed as a correct record. There were no matters arising.
The Chairman welcomed Rob Hurst from Ravenshead Theatre Group on to the council.

3 HON TREASURER'S REPORT as at 4/9/2018 (3 months)
Balance = £8491.15
NS&I = £2367.02
Current= £5824.13
On hand = £300.00
Increase = £2397.48

SINCE LAST MEETING

INCOME
YOUTH PLAY FESTIVAL
Refreshment receipts (after sales) = £20.90
ANNUAL DINNER AND AWARDS CEREMONY
Receipts x 145 @ £30 each = £4350
OPERATIONS
Subscriptions -
Group membership - 20 @ £25 each
Individual membership - 1 @ £15
TOTAL = £515

EXPENDITURE
PLAY OF THE YEAR COMPETITION
ADJUDICATION FEES -
Jane Herring = £1640.85
Stephen Godward = £ 121.50
Co-ordinator's expenses = £19.98
YOUTH PLAY FESTIVAL
Venue Hire - Chilwell School =£230
Adjudication fee Robert Wildgust =£100
ANNUAL DINNER & A/C
Printing and vases = £31.98
Decorations =£19.94
Roses =£20.00
OPERATIONS
Secretary's expenses =£3.13
Treasurer's expenses - postage of membership invoices = £13.92
Insurance premium - First Night = £287.12

RESULTS
PLAY OF THE YEAR COMPETITION
Income = £1625.00
Expenditure = £1797.33
Loss = £172.33
YOUTH PLAY FESTIVAL
Income =£907.90
Expenditure =£477.33
Profit =£430.57
ANNUAL DINNER AND AWARDS CEREMONY
Income =£4350.00
Expenditure =£4243.92
Profit =£ 106.08
OPERATIONS
INCOME =£601.10
EXPENDITURE =£304.17
PROFIT 296.93
MISCELLANEOUS
INCOME NIL
EXPENDITURE =£100
LOSS =£100

FINANCIAL YEAR 2017/2018
INCOME = £8889.00
EXPENDITURE = £9542.45
LOSS = £ 653.25

The chairman pointed out that NANDA is a non profit making organisation and subsidises activities such as the Play of the Competition; she therefore queried the term "Loss" in the accounts. She said that any deficit needs to be shown as a subsidy to show members how the money is being used. NM will look into how this can be shown on the balance sheets.
NM said that six groups had not yet renewed and one new group - Blind Eye - had joined.

4 ELECTRONIC TRANSFERS
More members wish to pay for events by electronic transfer. NM will look into this and report back at the next meeting.
LW noted there was some confusion and misunderstanding regarding payment for the PoY dinner, where some people had elected to pay by electronic transfer but had not confirmed this to her. The invitation letter to the dinner will be altered accordingly.

5 FESTIVALS
Play of the Year 18/19 and Awards Dinner
JW reported that all the correspondence for this had gone out but there were no entries to date.
Dinner - This has been booked at the Crowne Plaza Hotel for Friday 21st June. The price has risen to £30 pp and there is a reduction of choices from four to three for each course.
Youth Festival 2019
Following Jean Lebeter's resignation, there is currently nobody to organise this event. JW will write a "job description" and send this out to all groups, asking for a volunteer.
JW will also find out available dates from Chilwell. The competition is usually held in May but alternatives were discussed.

6 THEATRE LUNCHEON
LW reported that Adam Penford, Artistic Director of the Nottingham Playhouse, is available to be a guest at the Luncheon in December - more details to follow soon. Other possible speakers were discussed.

7 MEDIA
Nothing to report

8 CHANGES TO MEMBERSHIP
Ratae Co-operative Players - Tracey Gosling replaced as secretary,
Blind Eye - new group - Secretary Lindsey Parr
Beeston Players - secretary Sue Frost

9 AOB None

10 DATES OF MEETINGS
The next meeting will be held on Tuesday 23 October at 7.30pm at Ruddington
The following dates of meetings are Tuesday 20th November at 7.30pm and Tuesday 11th December at 2.30pm - venues to be arranged.

The meeting closed at 8.54pm