Press to enter the Main Site

NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the meeting held on Tuesday 13th June 2017 at Arnold
Present:- Joan Wildgust (Chairman), Christine Davison (Secretary), Neil Mackintosh (Treasurer), Barbara Barton, Mike Stewart, Tony Vokes, Bob Wildgust, Linda and Howard Whitehurst, Mel Reynolds

1 APOLOGIES FOR ABSENCE
Barbara Fisher, Gordon Parsons, Roy Ainscough

2 MINUTES AND MATTERS ARISING. - The minutes of the previous Council Meeting held on 16th May 2017 had been circulated and these were signed as a correct record.
There were no matters arising

3 HON TREASURER'S REPORT - as at 13/06/2017

Balance = £9699.50
NS&I = £2355 92
Current = 7179.93
On hand = £163.65
Decrease = 176.35
SINCE LAST MEETING
INCOME
YOUTH FESTIVAL
Refreshment Receiots = 16.15
EXPENDITURE
YOUTH FESTIVAL
Refreshment Stock = 79.51
Card for Certificates = 12.99
MISCELLANEOUS
GURD AWARD - Prize Payment to David Nightingale = £100
NM noted that the new balance of the Gurd Award stood at £414.25

4 FESTIVALS
Play of the Year 16/17 and Awards Dinner
JW said that there had been a meeting between herself, Stephen Godward and Howard Whitehurst. All the decisions had been made and it had been a very close decision in some cases.
Dinner LW reported that there had been a record response. There will be 148 attendees and 15 tables. The event should make a profit this year. JW thanked Linda for her hard work and those who had helped her.
Youth Festival 16/17
No invoice had yet been received from Chilwell Olympia. NM to action this. No invoice yet received from Mark Lebeter the adjudicator.
JW noted that no further comments had been received regarding the adjudication.
MR noted that he was responsible for selling tickets on the day and had no way of knowing if the capacity for the venue had been exceeded. It was noted that on the day one group had come in through a different door. It was decided that in future there needed to be stricter monitoring to ensure the maximum was not exceeded. There needed to be more than one person on the door. Each group should provide a list of everyone attending, not just the cast.
AETF RW noted that the £25 annual renewal of membership of AETF was due. After a discussion it was decided to renew this membership. This would give individual groups the opportunity to enter if they wished.

5 NEW ACTIVITIES
Broadway film event JW gave more details of this event. It will be in Cinema 4 with a capacity of 67. £195 has been paid, which covers hire , film and 30 free tickets. A further 10 tickets are available at £3.50, the remainder will be at full cost - £8.40 or £6.50 concession. The buffet will precede the film. The council considered the buffet choices and a tentative choice was made. After discussion, it was decided to charge £5 as a contribution. The tickets will be offered on a first come first served basis. JW will email all groups, informing them of this as well as reminding those attending the Dinner. There are also details of both anniversary events in the programme for the Dinner.
Lace Market Play This will be discussed in greater detail at the next meeting. Gill Scott (Lace Market Chairman) will give JW a form so that the Sheriff or Lord Mayor can be requested for the event. It was also decided that NANDA, not the theatre be responsible for selling or distributing tickets.
6 THEATRE LUNCHEON
LW had received no reply from Shaun Williamson. There will be no further attempts to find a speaker until next September.

7 MEDIA
HW has found someone to set up a new responsive website, which will work on smart phones, i-pads etc. This will cost approximately £250 to set up plus an annual fee to maintain. It was unanimously agreed to proceed with this.

8 AMENDMENTS TO MEMBERSHIP
Market Harborough Drama Society- new contact Barbara Lloyd
Bingham Musical Theatre Company BMTC Secretary Lindsey Carr - Chair John Stebbings
Secretary Lindsey Carr 07949 492449 Chair - John Stebbings

9 AOB
None

10 DATE OF NEXT MEETING
Tuesday September 5th at 7.30pm, venue to be announced
The meeting closed at 3.55 pm