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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION
Minutes of the Meeting of the Executive Council held on Tuesday 14th May 2013 at 7 Greendale Road, Arnold, Nottingham

Present:- Joan Wildgust (Chairman), Christine Davison (Secretary), Neil Mackintosh (Treasurer), Mike Stewart, Madeline Lord, Mel Reynolds, Linda and Howard Whitehurst, Tony Vokes.

1 APOLOGIES FOR ABSENCE were received from Jack Barrett, Roy Ainscough, Sonya Oates, Bob Wildgust.

2 MINUTES AND MATTERS ARISING. - The minutes of the previous Council Meeting held on Tuesday 16th April 2013 had been circulated and these were signed as a correct record.
Matters arising
It was reported in the minutes that Colin Treliving of the People's Theatre Company would be next year's PoY adjudicator and that this would not be a bar to PTC entering next year's competition. Howard Whitehurst voiced his objection to this, citing the past rules of the competition. The Chairman pointed out that, owing to the difficulty of finding adjudicators, it had been decided that this rule could be waived; she also noted that the Competition co-ordinator would have the final word should there be any problem.
Nottingham Post Articles. - Following an approach from the Post, Roy had submitted one article on the difficulties experienced by drama groups in the light of child protection legislation. He has since written another article which has not yet been published.
SHUG - The relevant planning meeting has now been cancelled twice. No date has been given for a meeting to consider the objections.

3 HON TREASURER'S REPORT - as at 14th May 2013
Balance = £8538.62
NS&I = £2298.94
Current = £5417.62
On hand = £831.06
Increase = £811.06
SINCE LAST MEETING
INCOME
Play of the Year
Entries - 3 @ £60 each = £180
Youth Play Festival
Entries:-
Member - 4 @ £25 each
Non-member - 2 @ £30 each
TOTAL = £160
Ticket and programme receipts = £433.60
Refreshment receipts = £153.50
EXPENDITURE
Youth Play Festival
Postage = £2.80
Trophies - Junior Shields = £9.90
Refreshment Stock = £91.34
OPERATIONS
Treasurer's Expenses -
Postage of membership renewal invoices = £12

4 FESTIVALS
a) Play of the Year 12/13 and Dinner
The Chairman reported that there were now 16 entries. Prospect Players' entry Neville's Island had had to be postponed due to the continuing closure of Bonington Theatre for refurbishment. There were two plays remaining to be adjudicated. Amanda Hall had requested an adjudication for her group's musical. She had fully understood that musicals cannot be entered for the competition, but wanted her group to have the valuable experience of an adjudication. There followed a discussion on whether in the future to allow musicals to be entered and it was decided to keep things as they were - namely to allow pantomimes and plays with music but not musicals.
b) One Act Festival -
Nothing to report. Howard Whitehurst confirmed that the Bonington Theatre had been booked for next year's festival on March 1st and 2nd.
c)Youth Festival
The Chairman said that the Youth Festival held on May 11th, had been a great success. There had been six plays from four groups and all had been of a high standard. It was agreed that Gordon Parsons had done a thorough adjudication on all plays which had been appreciated by the performers.
Madeline Lord expressed her thanks on behalf of the Council to Sonya Oates and Jean Lebeter for their excellent organisation of the competition

5 THEATRE LUNCHEON
Nothing to report

6 NEWSLETTER/WEBSITE
Howard announced that after the next two newsletters he would no longer be producing one. There was no response from members and he doubted whether the newsletter was being read or circulated to the wider membership. He did, however, say that he would manage the NANDA Facebook page. Seventeen groups were on Facebook, but not all these were linked to the NANDA site. The Chairman regretted the demise of the Newsletter and thanked Howard for his hard work.

7 CORRESPONDENCE /AMENDMENTS TO MEMBERSHIP
The Chairman of the Lace Market Theatre is now Tom Manuel

8 THE GURD AWARD
The Chairman read out the two nominations for this award. After a discussion a recipient was chosen.

9 AOB
None

10 DATE AND VENUE OF NEXT MEETING
The next meeting will be held on Tuesday 18th June at Aspley

The meeting ended at 8.15pm