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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION
Minutes of the Meeting of the Executive Council held on Tuesday 31st July 2012 at Arnold

PRESENT Joan Wildgust (Chairman), Christine Davison (Secretary), Neil Mackintosh (Treasurer), Madeline Lord, Mike Stewart, Linda Whitehurst, Howard Whitehurst, Bob Wildgust, Tony Vokes, Roy Ainscough, Mel Reynolds.

1 APOLOGIES FOR ABSENCE were received from Jack Barrett, Sonya Oates.

2 MINUTES AND MATTERS ARISING. - The minutes of the previous Council Meeting held on Tuesday12th June had been circulated and these were signed as a correct record.
There were no matters arising
.
3 HON TREASURER'S REPORT - as at 31st July 2012

Balance = £6869.31
NS&I = £2273.13
Current = £4396.18
On hand = £200
Decrease = £600.99
SINCE LAST MEETING
INCOME

One Act Play Festival
Refreshment receipts = £13.30
Sale of Surplus refreshment stock to Youth Festival = £41.63
Annual Dinner and Award Ceremony
Receipts - 109 @ £23 each = £2507

OPERATIONS
Subscriptions -
Group membership - 2 @ £25 each = £50

EXPENDITURE
Play of the Year Competition
Adjudication fee - Amanda Hall = £789
Co-ordinator's expenses - Joan Wildgust = £ 32.78
Youth Festival
Adjudication fee - Bob Wildgust =£100
Refreshment Stock =£ 35.06
Purchase of surplus refreshment stock from One Act festival =£ 41.63
Annual Dinner and Award Ceremony
Venue bill - Welbeck Hotel -
111 Dinners @ £19.95 each = £2214.45

RESULTS
Play of the Year Competition
Income =£900
Expenditure =£821.78
Profit =£ 78.22

One Act Play Festival
Income =£401.23
Expenditure =£425.72
Loss =£ 24.49

Annual Dinner and Award Ceremony
Income =£2507.00
Expenditure =£2214.45
Profit =£ 292.55

4 FESTIVALS
a) Play of the Year 12/13 and Dinner
The Chairman reported that the recent Annual Dinner and Awards Ceremony had been very successful and enjoyable. Staff at the Welbeck Hotel had coped successfully with the delays caused by circumstances beyond anyone's control (appalling weather and traffic problems in the City). She thanked Linda Whitehurst for organising the event. Linda confirmed that the Welbeck Hotel has been booked for Friday 21st June 2013 for the awards Dinner.
Joan announced that an adjudicator had been found for the forthcoming season. He is Stephen Godward, a character actor, semi professional singer and former Head of Drama at a Derbyshire school, who is looking forward to the season ahead.
Howard Whitehurst passed on a comment from Amanda Hall, who thought that some of the award categories were out of date (eg best producer, best presentation).
It was decided to discuss this in greater detail at the next Council meeting.

b) One Act Festival
Bob Wildgust reported on the current situation.
Next year's festival will be held on Friday and Saturday 1st and 2nd March 2013 at the Bonington Theatre (Howard Whitehurst confirmed these dates had been booked).
Bob had been in discussion with the Warwickshire and Leicestershire groups with a view to promoting the three festivals with joint marketing material. He hoped to avoid a clash of dates with Leics but the Warwicks festival would be the same dates as ours (East Midlands). Information on the festival would go out in September. He said he was hopeful that more groups would enter; five or six entries would be ideal. This season's winner would go through to the quarter final, held in Leicestershire in May 2013. He reminded the Council that East Midlands will host the area final in 2015.

c) Youth Festival
The Chairman confirmed that Sonya Oates and Jean Lebeter would be organising the fstival again in 2013. Dates have yet to be confirmed and it will take place at Chilwell Olympia.

5 DIRECTORS' COURSE
Bob Wildgust confirmed that twenty two people would be attending the course in September - a very encouraging number. He had checked with the Aspley Centre and had been told that the course had been booked into the theatre, the largest of the spaces available. Some people had expressed an interest, but had not been able to attend on the dates so Bob is considering holding another course in January.

6 THEATRE LUNCHEON
Jack Barrett will now wait until September before pursuing his quest for a speaker.

7 NEWSLETTER/WEBSITE
Joan thanked Howard for the latest newsletter and Mike Stewart for his continued work on the website. It was hoped that members would have access to the newsletter through secretaries and chairmen of groups. Howard expressed his hope that more members would access NANDA via Facebook.

8 CORRESPONDENCE /AMENDMENTS TO MEMBERSHIP
New Chairman of Orchard Theatre Company - Tyna Burnett

9 AOB
Roy Ainscough raised two more topics:-
SHUG Stanford Hall Users Group. Roy outlined the situation to date. The Hall had been acquired by the Duke of Westminster with a view to it being developed as a rehabilitation centre for wounded military personnel in about five years' time. Members of SHUG had attended a meeting called by representatives of the various bodies involved. The initial offer had been use of the theatre to interested groups limited to six weekends per year, this was not acceptable. SHUG would be meeting with representatives in two weeks' time, to discuss this offer further. Roy apologised that NANDA had not been informed earlier and asked if they wished to make a response. The Council discussed the pro and cons of using the theatre in the new circumstances. Joan and Bob Wildgust will draft a response, email it to Council members for their comments, before submitting a response to SHUG.
Dan Shaw Archive - Roy reminded Council members of this facility. The previous secretary, Maggie Andrew, had deposited minutes in the archive, ending at 2006. It was decided that all relevant NANDA material from that date would be collected and placed in the archive. Mike Stewart will co-ordinate this and other council members were asked to bring any relevant documents etc to the next meeting.

10 DATE OF NEXT MEETING
The next meeting will be held on Tuesday 18th September at 7.00pm at 45 Twentylands Drive, East Leake

The meeting ended at 8.35pm