Press to enter the Main Site

NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 24th April 2012 at Ruddington

PRESENT Joan Wildgust (Chairman), Christine Davison (Secretary), Neil Mackintosh (Treasurer), Linda Whitehurst, Howard Whitehurst, Madeline Lord, Mike Stewart, Bob Wildgust, Tony Vokes, Sonja Oates, Mel Reynolds, Roy Ainscough.

1 APOLOGIES FOR ABSENCE were received from Jack Barrett. .

2 MINUTES AND MATTERS ARISING. - The minutes of the previous Council Meeting held on Tuesday 13th March 2012 had been circulated and these were signed as a correct record.
Following the announcement that Bob Wildgust would be running a directors' course for NANDA members in September, he reported that there had been a lot of interest and he might consider running a second course.
.
3 HON TREASURER'S REPORT - as at 14th February 2012 (2 months)
Balance = £6074.25
NS&I = £2273.13
Current = £3488.82
On hand = £312.30
Decrease = £53.42
SINCE LAST MEETING
Income
One Act Play Festival
Door Receipts = £91.00
Refreshment Receipts = £51.30
EXPENDITURE
One Act Play Festival
Refreshment Stock = £66.74
Ink for programme printing = £8.98
Adjudication fee - Di Richards = £120.00
NM reported that he had as yet not received a replacement cheque from All Hallows.

4 FESTIVALS
a) Play of the Year 11/12 and Dinner
The chairman reported that there were fifteen entries from eight groups - 3 entries each from Burton Joyce, Orchard and Bonington; 2 each from WBDS and Prospect; one each from PTC, Lace Market Youth and ELAPS. No more plays have been enteres. Three plays remain to be adjudicated in May.
POY Dinner - Linda Whitehurst reported that she had received sample menus from the Welbeck Hotel. It was unanimously agreed to keep the price of the meal the same as last year at £23. LW will email the invitation, menu and choice list to all groups within the next 10 days. Chris Davison will send this information to members without email.
It was agreed that the date for the POY Dinner next year should be 21st June. LW will book this date.

b) One Act Festival -
Bob Wildgust reported that the festival had been a success with some entries of very high quality. Of the two other groups in the area, Leicestershire had had a poor year and the number of entrants for Warwickshire had been down as well.
The youth group from Stafford would have been better to have entered the Youth competition. However, they had enjoyed the experience and indicated they would be entering again next year.
The winners, WBDS, will go forward to the next round on May 12th.
As previously stated, we will have to compete in the quarter final next year.
AETF would like the three groups within the area - Leics, Warwicks and Notts - to publicise and participate in each other's events.
Some concern was expressed that both Lace Market and Stafford had wanted to rehearse on the day; this is not allowed in the rules.
Regarding the venue, it was stated that the caretaker had been very helpful on the day, but the admin was very poor; it was difficult to contact those in charge of hiring. In addition, the facilities were limited and the lighting poor. It was agreed that Linda and Howard Whitehurst investigate the possibility of hiring the Bonington Theatre for next year's event.

c) Youth Festival
Madeline Lord and Sonja Oates reported on this event, which will be held on Saturday 19th May. Arrangements are as follows:-
Get In - 11 am (JW to ask school whether this can be brought forward to 9.30/10am as few people available on Friday afternoon to help move the flats)
Festival starts at 1.00pm with evening session starting at 6.30pm
Adjudicator - Bob Wildgust
Lighting - Neil Mackintosh and Mike Stewart.
Stage Managers - Sonja Oates and Mark Lebeter
NM to bring floats
Photographs - LW to remind Peter Jordan - suggest he arrives at 8.30pm. ML and HW to bring cameras.
Tickets/programmes - Sonja Oates.
It was agreed that the Youth Festival be held at Chilwell Oylmpia next year (it is a suitable venue for large youth groups). Dates considered are 17/18 May 2013 or 24/25 May 2013. SO to confirm ELAPS dates before a decision is made.
.
5 THEATRE LUNCHEON
Nothing further to report. Jack Barrett is awaiting more information from his contact.

6 NEWSLETTER/WEBSITE
Nothing to report

7 CORRESPONDENCE/AMENDMENTS TO MEMBERSHIP
Change of name
Nottingham Operatic Society Youth Group is now known as Big Box Youth Theatre.
The chair/business manager is Amanda Hall (same contact details)
The secretary is Jaine Taylor

8 AOB
There had been an email enquiry about Child Protection policy from a group. Mel Reynolds agreed to email Burton Joyce Players' policy on this, with a copy to JW and CD. JW will send a general email to the effect that most groups do not bother, as it is unnecessary.
Limited company status for groups - there had been several emails on this responding to Jon Jones' enquiry on behalf of R o T Drama Group. HW will reply to Jon Jones on behalf of the NANDA executive.

9 DATE OF NEXT MEETING
The next meeting will be held at 7.00pm on Tuesday 15th May at East Leake.
The meeting ended at 8.20pm