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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 14th February 2012 at Arnold

PRESENT Joan Wildgust (Chairman), Christine Davison (Secretary), Neil Mackintosh (Treasurer), Linda Whitehurst, Howard Whitehurst, Madeline Lord, Mike Stewart, Jack Barrett, Bob Wildgust.

1 APOLOGIES FOR ABSENCE were received from Sonya Oates, Tony Vokes, Mel Reynolds.

2 MINUTES AND MATTERS ARISING. - The minutes of the previous Council Meeting held on Tuesday 13th December 2011 had been circulated and these were signed as a correct record.
There were no matters arising
.
3 HON TREASURER'S REPORT - as at 14th February 2012 (2 months)
Balance = 5627.67
NS&I = 2273.13
Current = 3115.51
On hand = 239.03
Increase = 79.03
SINCE LAST MEETING
Income
Play of the Year Competition
Entry 1 @ £60 each = £60 (Orchard Theatre Company)
OPERATIONS
Subscriptions -
Group membership - 1 @ £25 each = £25 (Colwick Theatre Club)
MISCELLANEOUS
Merchandise sales - 'History of Amateur Theatre' Book
12 copies @ £1.50 each = £18
EXPENDITURE
OPERATIONS
Secretary's Expenses = £8.97
2012 AGM - Venue Hire - West Bridgford Dramatic Society = £15

4 FESTIVALS
a) Play of the Year 11/12 and Dinner
Joan confirmed that 10 entries had been received so far, from the following groups: Burton Joyce, Orchard, Prospect, WBDS, Bonington, PTC. East Leake would be entering soon. Included in these entries are two pantomimes: Burton Joyce and Bonington.
She reported that problems had arisen because one group, was not happy that their entry had been refused.
This was because they had submitted their entry less than a week before the opening night, and, when refused, had contacted the adjudicator directly in a plea to get the decision overturned, thus breaking rules 4, 6 and 13. The Council gave their unanimous support to the co-ordinator's actions in this case.
POY Dinner Nothing to report.
b) One Act Festival -
Bob Wildgust reported that five entries had been received from The Lacemarket, Burton Joyce, WBDS and two entries from Stafford Acting School (a drama school, whose members are aged up to 16). He confirmed that there was no bar on a youth entry but that they would be judged equally with adult groups. As stated before, this year the winner goes straight through to the semi final. Next year the group winner must go through the quarter final stage. Were the Stafford group to win, they would be the Notts representatives.
He confirmed the date - 24th March, with 3 plays in the afternoon, two plays and the adjudication in the evening. Mike Stewart and Neil Mackintosh confirmed that they would do the technical support.
c) Youth Festival
All information has been sent out to groups and is also available on the website. The missing trophy has been returned. Trophies will be photographed for record and insurance purposes. Madeline confirmed that Hayley Masom will not be available to take photographs at the festival; she will check on Hayley's availability for the One Act. Linda Whitehurst will contact Peter Jordan to check his availability for the Youth Festival

5 THEATRE LUNCHEON
Jack had been unsuccessful in his attempts to secure a speaker for January. He will try to secure a speaker or speakers for May and/or July. Linda and Howard Whitehurst will contact Daniel Hill and pass any information on to Jack

6 NEWSLETTER/WEBSITE
Howard Whitehurst said that the newsletter was due out at the end of February.
Website Nothing to report

7 CORRESPONDENCE/AMENDMENTS TO MEMBERSHIP
Colwick Theatre Club Secretary:- Fay Dickman

8 AOB
Howard reported that he had been invited to a meeting to discuss the job description of the theatre manager post. The new appointee will have responsibility for promoting the theatre,
The Palace Theatre, Newark has been saved.
Madeline said that some ELAPS members had requested a director's course. Beeston Players were also interested. Bob will pursue this idea and report back.

9 DATE OF NEXT MEETING
The next meeting will be held at 7.00pm on Tuesday 13th March at Aspley
The meeting ended at 8.15pm