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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 14 June at Aspley

Present: Joan Wildgust (Chairman), Roy Ainscough, Linda Whitehurst, Howard Whitehurst, Neil Mackintosh (Treasurer), Mel Reynolds, Sonya Oates, Madeline Lord

1 Apologies for absence were received from Christine Davison, Mike Stewart, Tony Vokes, Jack Barrett

2 Minutes and matters arising - The minutes of the previous Council Meeting held on Tuesday 17 May had been circulated and these were signed as a correct record.

Following previous discussion regarding the inscription of 'Adjudicator's Special Award' on the Belper Cup, Howard suggested that room for this could be found on the collar surrounding the base. The point was raised that several of the trophies were very valuable and it was agreed that next year's letter announcing the POY Dinner would call in all trophies so that they could be valued, and arrangements made to have them insured adequately, possibly by requiring the winners to sign an indemnity clause, since the NANDA insurance seemed not to cover this. Howard volunteered to collect the Belper Cup at this point, and arrange for the above inscription.

3 Hon Treasurer's Report - as at 14 June 2011

Balance = £6,186.76
NS&I = £2,273.13
Current = £3,748.63
On hand = £165.00
INCREASE = £197.86

SINCE LAST MEETING
INCOME
Gurd Award
NS&I Interest on £500 Capital Stock @ 0.2% = £1
OPERATIONS
NS&I Interest on NANDA Capital @ 0.2% = £3.54
Subscriptions -
Group Membership - 9 @ £25 each
Individual Membership - 1 @ £15
TOTAL = £240
EXPENDITURE
Youth Play Festival
Refreshment Stock = £46.68

Total profit of £160 total for the two festivals, still awaiting a cheque from the Arts Theatre. Joan reported that all the refreshments had now been disposed of. Fee for Adjudicator for POY £946.


4 Festivals
(a) Play of the Year 10/11 and Dinner
A clear success, with 17 entries from 10 groups, all of which reported that they had enjoyed it. Amanda Hall has agreed to adjudicate next year.
Dinner - Linda reported a full house with 120 bookings. All arrangements for seating, sound, programme sequence completed.
(b) One-Act Festival - Bob getting in touch with AETF and Leicester to arrange dates
(c) Youth Festival - Neil reported no final figure, but it appears that we will make a £180-£200 profit. Joan had been contacted by Jean Lebetter to say that Mark had not yet been paid but that an invoice would be sent as soon as possible. Jean and Sonya had expressed willingness to organise the event again and were thanked for their hard work. Dates need to be fixed for next year's festival.

5 Theatre Luncheon
No further news

6 Newsletter/Website
Howard reported that the next Newsletter would be published at the end of June//beginning July, and was thanked for his efforts.
Roy reported that the website is improving and getting more hits, but questioned whether the list of awards is up-to-date. The website carries details of an Amateur Stage Expo in London at the end of October, and Roy wondered whether anyone would be interested in attending this event.

7 Correspondence/Amendments to membership
Christine is receiving and passing on an increasing number of emails from organisations and individuals on a variety of topics. It appears that most of these are being responded to by one or more groups.
Meg and Mike Dowdswell have notified that they wish to be removed from the Individual Membership list, which is now reduced from six to four, but it is thought that the Ledbetters may wish to join as Individual Members.

8 AOB
(a) Roy reported that there had been no further action regarding the Play Writing Competition. It was decided to defer seeking a grant until Roy had met with Joan and Maggie Andrew to discuss his draft proposal before presenting it to the Arts Council, which could then make a decision within six weeks. There was also the possibility of seeking a grant from East Midlands Airport. Roy to report on progress at next meeting.
(b) Bonington Theatre - Howard recently met with the Leader and Deputy Leader of the newly-elected Council to inspect the building, which now seems likely to remain open for a few years. He was promised that 'there will always be a theatre in Arnold' though not necessarily in its present location. Howard has produced a briefing paper and will report future developments.
(c) Joan reported that the Arts Theatre position was discouraging. The majority of its board, led by the Chairman, want to get rid of the in-house company, making them just another hiring company. Resistance is being put up, but who knows the outcome?
(d) Stanford Hall - no progress
(e) Robin Hood Theatre slightly more positive, but need to raise money.

9 Date of next meeting - 7.00 pm Tuesday 20 September (NB no meetings in July/August) at Aspley

The meeting ended 8.20 pm