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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION


Minutes of the Meeting of the Executive Council held on Tuesday 17th May 2011 at Arnold.

Present: Joan Wildgust (Chairman), Christine Davison (Secretary), Mel Reynolds, Linda Whitehurst, Howard Whitehurst, Madeline Lord, Tony Vokes.

1 Apologies for absence were received from Jack Barrett, Neil Mackintosh, Sonya Oates, Roy Ainscough. Bob Wildgust.

2 Minutes and matters arising. - The minutes of the previous Council Meeting held on Tuesday 19th April had been circulated and these were signed as a correct record.
There were no matters arising.
.
3 Hon Treasurer's report - as at 17 May 2011

Balance = £5988.90
NS&I = £2268.59
Current = £3530.31
On hand = £190
INCREASE = £577.88
SINCE LAST MEETING
Income
Play of the Year
Entry - 1 = £60
YOUTH PLAY FESTIVAL
ENTRIES;-
Member 6 @ £25 each
Non member 1 @ £30
TOTAL = £180
Door receipts = £290
Refreshment receipts = £138.6
Expenditure
YOUTH PLAY FESTIVAL
Trophies = = £11.9
Refreshment stock = £61.46
ONE ACT PLAY FESTIVAL
Refreshment stock = £13.04
Operations
Treasurer's expenses - postage for membership renewal invoices = £4.32

There was a query about the expenditure on trophies. This is for the Youth under 12 actor and actress awards and the trophies are kept by the recipients. It was suggested that permanent trophies be purchased; this will be considered. It was also suggested that the Belper Cup, which is the Adjudicator's special award should have what it is awarded for inscribed on the cup, this will be considered but it was pointed out that there is little room left on the cup.

4 FESTIVALS
a) Play of the Year 10/11 and Dinner
There was nothing more to report: there are three more plays left to be adjudicated
Dinner - Of the ten groups entered for the competition, three have not yet replied. It was pointed out that all groups entering must have at least one representative at the Dinner. Joan will chase these up. There are 75 to 80 people attending the Dinner so far and the maximum for the venue is 120.
Chris will print the programmes and Joan and Madeline offered to help with the seating plan, when numbers have been finalised.
b) One Act Festival - Joan reported that Calverton had not won the next round of the competition at Burton on Trent, but Simon Carter had said that it had been a useful experience for the group and that they would enter next year.
There had been a proposal from AETF to change the boundaries of the regions but this had been rejected so the East Midlands will remain the same ie incorporating Nottinghamshire, Derbyshire and Lincolnshire.
c) Youth Festival - Joan reported that the Festival, held on Saturday 8th May had been a resounding success, with six plays from four groups entered. Each play had been good in its own way and the whole experience was a very positive one for all those involved. There were almost capacity audiences and it is hoped that NANDA will break even or possibly make a small profit. Special mention was made of Dene Hole School, Newark, who presented their play without any adult help on the night and skilfully managed costume and character changes with ease and confidence. Mark Lebeter had been a very good adjudicator, providing helpful comments. Joan concluded by thanking Jean Lebeter and Sonya Oates for their hard work and hoped that they would build on this year's success by organising next year's Youth Festival.

5 Theatre Luncheon
Jack Barrett reported that he would try to secure David Haig as a speaker in October.

6 Newsletter/Website
Newsletter - Joan thanked Howard on the latest edition of the Newsletter. Howard said that he does not know how many groups receive the Newsletter and would appreciate feedback.
Website Nothing to report.

7 Correspondence/Amendments to membership - None

8 AOB Roy Ainscough reported that he was recovering well from his operation, thanked the Council for their card and said that he was intending to come to the Dinner. He is at present preparing a draft application for funding to the Arts Council, in relation to the planned playwriting competition in 2013. He will meet with Joan and Maggie Andrew in due course. Meanwhile Joan will send information on previous playwriting competitions to Roy.
Bonington Theatre. - Any further action is on hold until the Action Group know which councillor has the portfolio, following the recent election.

9 Date of next meeting - The next meeting will be held at 7.00pm on Tuesday 14th June at Aspley.

The meeting ended at 8.00pm.