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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 13th April 2010 at East Leake.

Present: Joan Wildgust (Chairman), Christine Davison (Secretary), Madeline Lord, Linda Whitehurst, Howard Whitehurst, Mike Stewart, Roy Ainscough, Neil Mackintosh,

1 Apologies for absence were received from Tony Vokes, Jon Jones, Jack Barrett, Hayley Masom, Sonya Oates.

2 Minutes and matters arising. - The minutes of the previous Council Meeting held on Tuesday 16th March 2010 had been circulated and these were signed as a correct record.
There were no matters arising.

3 Hon Treasurer's report - as at 13th April 2010

Balance = £4312.83
Current = £1215.51
NS & I = £2262.57
On hand = £834.74
Increase= £23.77

SINCE LAST MEETING
Income
Play of the Year Competition
Entry - 1 = £60
One Act Festival
Entry - 1 = £50
Refreshment receipts = £48
Expenditure
One Act Festival
Adjudication fee- Jill Gautrey = £104.50
Refreshment Stock = £7.15
Operations
Secretary's Expenses = £22.59
Theatre Book
Ongoing balance (including grant) Profit = £239.98 (no change).
RESULT
One Act Festival
Income = £430.40
Expenditure = £384.57
PROFIT = £ 45.83

Regarding the Theatre Book, Roy proposed that all stock be written off. He has eight boxes of books remaining and these can be disposed of or given away. The Council agreed to this proposal and various members offered to take a box. This item can now be omitted from future Treasurer's reports.

4 Discussion item - NANDA Website
Since the last meeting, Howard Whitehurst had obtained a quote of £225 to set up a new website and £25 a year to maintain it. Criticisms of the existing site were that it appeared unexciting and old fashioned and that it was not easy to use. Most member groups' websites were more interesting. Mike Stewart said that the site did not necessarily need to be exciting, but to be a first point of information and link to member sites. The cost of maintaining it at the moment was minimal, this would increase with more additions eg pictures.
Various ideas were discussed about possible improvements. It was decided that all council members evaluate the website, decide what, if any, improvements are needed, and discuss the matter further at the next meeting.

5 Festivals
a) Play of the Year 09/10 and Dinner
Fourteen entries have now been received from seven groups. The dinner will take the form of a hot buffet, with plated starter and choice of two desserts. Those not wanting fish or meats will be given a vegetarian or special dietary needs option which will be plated and served at table. When the menu is finalised, Linda and Chris will email all groups with the invitation.
b) One Act Festival
The English semi final of the AETF will be held on Saturday 8th May at Evesham Arts Centre. There will be 2 sessions - at 2.00pm and 7.00pm. The cost is £8per session, £12 for the double session and £5 for buffet tea. Anyone interested in attending is to contact Joan. Chris will email all groups to this effect. The AETF Eastern Division winner was Calverton Theatre Group's 'Limbo'.
c) Youth Festival
Following the decision at last month's meeting to cancel this year's Youth Festival, Joan has cacelled the booking at Chilwell Olympia. Sonya Oates has agreed to organise the festival next year, with help from Jean Lebetter. They will meet with Joan in September to discuss the matter further.
5 Theatre Luncheon
Jack (via email) reported that he had contacted the communications officer at Derby Live requesting contact/agent details for Robert Lindsay - to date he has not had a reply.

6 Newsletter/Website
Joan congratulated Howard on his speedy report of the One Act Festival. The end of April is the deadline for the next Newsletter. There will be one more after that, then nothing more until September..

7 Correspondence/Amendments to membership
None
Neil will be sending out invoices to groups in May for next year's membership. Chris will email reminders to the four groups which have not paid this year's subs.

8 AOB
None

9 Date of next council meeting - Tuesday May 11th at Arnold,

The meeting ended at 8.35pm