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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION


Minutes of the Meeting of the Executive Council held on Tuesday 16th March 2010 at Arnold.

Present: Joan Wildgust (Chairman),Jack Barratt, Christine Davison (Secretary), Madeline Lord, Donna Atherton, Bob Wildgust, Linda Whitehurst, Sonya Oates, Mel Reynolds, Richard Young.

1 Apologies for absence were received from Hayley Masom, Tony Vokes, Roy Ainscough, Jon Jones, Mike Stewart, Neil Mackintosh.

2 Minutes and matters arising. - The minutes of the previous Council Meeting held on Tuesday 16th February 2010 had been circulated and these were signed as a correct record.
Roy sent a message congratulating Bob Wildgust on the success of the One Act Festival, adding that it should be possible to build on this success in future years. He noted that the play 'Limbo' (AETF Eastern Division Winner) would be eligible to be entered for the 'best original piece' category.

One Act Play Festival (Brought forward in agenda)
Bob Wildgust presented his report on the recent festival.
He said that the Festival had been a success and had generated enthusiasm for groups to enter next year. Market Harborough (winner of Best Overall Play) would hope to enter two plays next time. With this positive feedback, Bob was hopeful that the competition would grow to a 2 day event in 2011.
Bob noted that lessons could be learned for next time.
There is a need for good technical support, which was lacking this time. Patrick McDonough had been a great help on the day.
Need to ensure flats are available at the venue as these are not automatically provided. Again, Patrick was able to offer help in providing these on the day.
Bob expressed his thanks for Patrick Mc Donough's help.
.There was a discussion on the difference between NANDA's and AETF rules for the One Act. It was decided to amend NANDA's rules to be in line with AETF. To comply, there must be a minimum of 2 people in a play, but NANDA will amend its rules for a play to have at least three characters.
Madeline said that the Festival had been very enjoyable. Bob was formally thanked for all his hard work in organising what was a very successful event.

3 Hon Treasurer's report - as at 16th March 2010
£
Balance = 4289.06
Current = 1162.01
NS & I = 2262.57
On hand = 864.48
Increase= 239.48

SINCE LAST MEETING
Income
Play of the Year Competition
Entries - 3 @ £60 each = £180
One Act Festival
Entries - 4 @ £50 each = £200
Door Receipts = £ 48
Refreshment receipts = £ 84.40
Expenditure
One Act Festival
Venue Hire - Chilwell School = £187
Refreshment Stock = £ 85.40
Theatre Book
Ongoing balance (including grant) Profit = £239.98 (no change).

5 Festivals
a) Play of the Year 09/10 and Dinner
Joan reported that 12 entries had been received so far, with one more to come. After a prolonged discussion, it was decided that late nominations for the Sidney Hopkin award in the Play of the Year Competition be accepted by the Executive Council as the relevant information had not been received by the said group at the appropriate time. Joan will inform the adjudicator of this decision. It emerged from this discussion that there is a need to update and improve the information on the website.
Dinner - After a discussion, it was decided to have a hot buffet, with a choice of meats and fish, a plated starter and choice of two desserts. Vegetarian option would be ordered in advance. Linda and Chris will visit Cotgrave Place Golf Clubto discuss the details.
b) One Act Festival
See above
c) Youth Festival
With only four potential entries from two groups, it was decided that the Youth Festival would not be held this year. Sonya said she would be willing to organise the Festival next year, hopefully with the help of Jean Lebeter, who had previously indicated her willingness to assist. Joan pointed out that the impact of the New Independent Safeguarding Authority and the continuing uncertainty over the need or otherwise of CRB checks for those working with children had had a negative effect. Sonya will inform the youth groups of the cancellation of this year's Festival. Jack will inform the Lacemarket Group. Joan will cancel the booking at Chilwell Olympia.

5 Theatre Luncheon
Jack will continue with his efforts to secure Robert Lindsey, who will be performing in Derby on 10 - 25 September. It was agreed that, if he is successful, the luncheon should be held nearer to Derby - possibly at one of the hotels near Junction 25.

6 Newsletter/Website
The first on-line newsletter has gone out and the Council expressed their thanks and appreciation to Howard Whitehurst for an excellent first edition. Members should be encouraged to send contributions to Howard - articles, news items etc should be sent to Howard by the end of April for the May Newsletter.
Website - This will be discussed in detail at the next Council meeting.

7 Correspondence/Amendments to membership
None
8 AOB
None

9 Date of next council meeting.

The next meeting will be at 7.00pm on Tuesday 13th April at East Leake.

The meeting ended at 8.45 pm.