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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION


Minutes of the Meeting of the Executive Council held on Tuesday 15TH December 2009 at Aspley

Present: Joan Wildgust (Chairman), Christine Davison (Secretary), Madeline Lord, Neil Mackintosh, Roy Ainscough, Tony Vokes, Jon Jones, Mike Stewart, Linda Whitehurst.

1 Apologies for absence were received from Sonya Oates, Hayley Masom, Mel Reynolds, Jack Barrett.

2 Minutes and matters arising. - The minutes of the previous Council Meeting held on Tuesday 13th October 2009 had been circulated and these were signed as a correct record.
Tony confirmed that a donation of £25 would be acceptable to WBDS for the use of their studio for the AGM.
Roy had nothing further to report from Stanford Hall users' Group.
Re the complaint about last year's PoY adjudication - Joan had written a letter to GODA, thanking them for their action. She had also written to individual drama groups, informing them of the outcome.
The Gurd award will be presented to Elaine De Villiers of Burton Joyce Players on Friday 18th December by Joan and Bob Wildgust.

3 Hon Treasurer's report - as at 15th December 2009 (2 months)
£
Balance = 4141.71
Current = 1016.14
NS & I = 2262.57
On hand = 863
Increase = 455.5

SINCE LAST MEETING
Income
Play of the Year competition £
Entries 8 x £60 480
Operations
Subscriptions group membership 2@£25 50.00
Extra newsletters 1 @ £7.50 7.5
537.5
Expenditure
Operations
Newsletter printing 40
Printing of 2010 AGM Accounts 42
82
Movement 455.5
Theatre Book
Ongoing balance (including grant) Profit = £239.98 (no change)

Neil noted that five groups and two individuals had still not renewed their subscriptions. Chris will email those concerned.

4 Discussion item - The New Independent Safeguarding Authority - the effect of new legislation on drama groups.
This legislation will not be finalised until June, so further discussion is not appropriate until then. Jack and Mel will monitor the situation and report back when more details are known.

5 Festivals
a) Play of the Year 09/10 and Dinner
Six adjudications have been completed so far and two have been arranged - Bonington and Blaby. Prospect Players expressed their satisfaction with how the adjudication was done and will be entering a second play.
b) One Act Festival
Bob Wildgust has sent out further emails and reminders to groups. Forms have been sent out to Market Harborough Society and Avebury Crickets. Three Notts groups have expressed interest. The Festival needs a minimum of six plays to be viable. The closing date for entries is 31st January.
c) Youth Festival
No progress to date. Madeline will ask Sonya to contact Joan with a view to setting up a meeting.

5 Theatre Luncheon
Nigel Havers declined an invitation to attend the luncheon. Jack will try to book Alison Steadman, who is appearing at the Theatre Royal from 15 - 20 March. If he is successful, it was agreed that we book the same venue, the Welbeck Hotel.

6 Newsletter/Website
Due to a lack of articles, it was decided to cancel the next Newsletter. As Hayley will no longer be able to edit the Newsletter, owing to work commitments, it was decided to consider a new format. Mike and Jon led a discussion about the practicalities of introducing an on -line newsletter. It was decided that there will be a short presentation of this proposal at the AGM.
The Council acknowledged Hayley's sterling work in editing the Newsletter. Joan will write a letter of thanks and inform her personally of the decision to cancel the Newsletter in its current format

7 Correspondence/Amendments to membership
An updated Membership booklet has been mailed to all groups with the AGM papers. There are two amendments to this booklet:-
Keyworth Dramatic Society's website is www.keyworthdramaticsociety.org.uk
Prospect Players - New secretary is Zoe Rose

8 AOB
Jon raised the issue of flameproofing. At a recent meeting he was told that flameproofing fabrics for theatrical purposes had to be done professionally and a certificate obtained. He will check up on the details and report back.
Linda raised the topic of the PoY Dinner. Neither she or Christine Chapman will be organising the event this year, but she offered to help anyone who took on the job. It is hoped to co-opt one or two people to help other members of the Council.

9 Date of next council meeting.
The next meeting will be at 7.00pm on Tuesday 16th February 2010 at Nuthall,

The meeting ended at 8.45pm.