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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 13th October 2009 at East Leake.

Present: Joan Wildgust (Chairman), Christine Davison (Secretary), Madeline Lord, Mel Reynolds, Neil Mackintosh, Roy Ainscough, Tony Vokes, Hayley Masom.

1 Apologies for absence were received from Jon Jones, Sonya Oates, Alan Spooner, Linda Whitehurst.

2 Minutes and matters arising. - The minutes of the previous Council Meeting held on Tuesday 22nd September 2009 had been circulated and these were signed as a correct record.
Tony said that WBDS had agreed to host the AGM on 31st January 2010. The Council expressed their thanks and it was agreed to make a donation of £25 to WBDS. Tony will check details with them and ascertain whether the amount is acceptable.
Joan asked those members present to consider items for discussion at the AGM. There will be further discussion of this at the next Council meeting.
Stanford Hall Theatre - Roy reported that Chek Whyte's legal representative had accepted SHUG's proposals of 20 weeks per year use of the theatre.

3 Hon Treasurer's report - as at 13th October 2009
£
Balance = 3686.21
Current = 560.1
NS & I = 2262.57
On hand = 863.54
Increase = 65

SINCE LAST MEETING
Income
Play of the Year competition £
Entries 1x £60 60
Operations
Subscriptions group membership 3@£25 75
Individual membership 2 @ £15 each 30
Total 105

Expenditure
Play of Year competition £
Reimbursement of entry fee 60
Burton Joyce Players (Production cancelled)
GURD Award payment 40
100

Theatre Book
Ongoing balance (including grant) Profit = £239.98 (no change)

Neil noted that five groups had still not paid their subscriptions.

4. Festivals
a) Play of the Year 09/10 and Dinner
Joan had had a meeting with Jean Lebeter, the adjudicator, and everything is progressing smoothly. Four entries have been received:- Bonington Players, West Bridgford Dramatic Society, Kegworth Players and Prospect Players. Burton Joyce Players have had to withdraw, owing to illness, and have been refunded. Orchard's entry has been delayed.
Nothing to report on the Dinner
b) One Act Festival
Very little to report. Various groups have expressed interest. The organisers will be chasing up those enquiries and plan another publicity drive in November.
c) Youth Festival
Nothing to report. - Joan has still not been able to contact Sarah and Sonya.

5 Theatre Luncheon
Jack is still awaiting a response from Nigel Havers. His PA is hoping for a reply by the end of the month.

6 Newsletter/Website
Newsletter
Hayley circulated copies of the Newsletter and a draft copy of the Membership List. Final versions of these will go out to members soon.
She proposed an online version of the newsletter, similar to the bulletin board used by ELAPS, which would go out as an email from the website. This would be a more up to date and quicker way of getting information to members. It was proposed to present this at the AGM, with a view to it being implemented after the February Newsletter. Joan will arrange for Mike and Jon to contact Hayley.
Website
Nothing to report..

7 Correspondence/Amendments to membership
Joan read out her letter to GODA regarding members' dissatisfaction with the Play of the Year adjudication. She then read out the reply from GODA, which upheld the complaint. Joan will reply to GODA and will send out a report to the groups which entered the competition to advise them of the outcome. The Council congratulated her on her letter.

8 AOB
CRB discussion
The New Independent Safeguarding Authority (ISA) regulations which included enhanced CRB checking had come into effect. There was a lengthy discussion led by Jack. Concerns were expressed at the apparent implications for drama groups. The situation was not yet clear and further consideration would be given to the issue at a future meeting when individual groups had addressed the situation.

Neil reported the sad news that Jackie Webb, former secretary of Orchard Theatre Company and previously of Bramcote and Stanton Drama Group had recently passed away.

9 Date of next council meeting.

The next meeting will be at 7.00pm on Tuesday 17th November 2009 at Aspley

The meeting ended at 8.50pm.