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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION

Minutes of the Meeting of the Executive Council held on Tuesday 15th July 2008 at Ruddington.

Present: Christine Davison (Secretary), Neil Mackintosh (Treasurer), Mike Stewart, Madeline Lord, Jon Jones, Jack Barrett, Roy Ainscough

1 Apologies for absence were received from Tony Vokes, Joan Wildgust, Hayley Masom, Sonya Oates, Linda Whitehurst, Christine Chapman

2 Minutes and matters arising The minutes of the previous Council Meeting held on Tuesday 17th June 2008 had been circulated and these were signed as a correct record.
In the absence of the chairman, Joan Wildgust, the meeting was chaired by Roy Ainscough.
Jon Jones has ordered the digital recorder and this will be handed over to Joan Wildgust when it has been delivered.
Jack Barrett brought copies of the new Theatre Royal programmes for the autumn/winter season, with a view to discussing the possibilities of a speaker for the luncheon.

3 Hon Treasurer's report
Balance = £5225.59
N,S & I = £2195.76; Current = £2505.06; On Hand = £524.77
Increase = £372.85

Since Last Meeting
Income
Play of the Year: - Entry x 1 = £50
Annual Dinner and A/C:- Total Receipts - 91@ £21 each = £1911

Operations
Subscriptions:-
Group membership - 2 @ £20 each
Extra newsletters sub - 1 @ £5
Newsletter only sub - 1 @ £5
TOTAL = £50

EXPENDITURE
Annual Dinner and A/C
Venue Hire balance - Cotgrave Place Golf Club = £1574
Postage and envelopes = £16
Printing and photocopying = £24
Silver stars = £1.98
Table decorations = £8.97
Co-ordinator's expenses - = £13.20

THEATRE BOOK
Ongoing Balance (including Grant)
Profit = £228.98 (no change)

RESULT
Annual Dinner and A/C
Income = £1191.00
Expenditure = £1738.15
PROFIT = £172.85

4 Discussion Item - Open Forum for Members
The final arrangements for the open forum meeting to be held on the following day at the Nottingham Arts Theatre were discussed.

5 Festivals
a) Play of the Year Competition 07/08 and Dinner
Following the success of this year's dinner, it was decided that the date and venue should be the same next year: Cotgrave Place Golf Club will need to be booked as soon as possible for Friday June 19th 2009.
Joan is to organise an adjudicator.

b) One Act Play Festival
Neil agreed to organise the festival again.
The venue was discussed. Neil will try to obtain provisional dates - preferably the second weekend in June - from the Chatsworth Centre at Long Eaton, although, as discussed at the last meeting, the Centre may be redeveloped and therefore a new venue would need to be found.
Other possibilities were discussed: West Bridgford Theatre, Grange Hall, the Lacemarket.
The adjudicator will be chosen and booked later when details are finalised.

c) Youth Festival 2009
Sarah has agreed to organise this again with Sonya's help.
As some problems were experienced at Ollerton it was decided to look for another venue. Jon will investigate Grange Hall as a possible venue. Both venue and dates need to be sorted as soon as possible

6 Theatre Luncheon
The Theatre Royal brochures were circulated. Possible speakers were discussed; Jack will make enquiries about Wayne Sleep, or the cast of Absurd Person Singular - Honeysuckle Weeks (Foyle's War) in particular, through their agents.

7 Newsletter/Website
Jon said that some members had difficulty in accessing the Newsletter. Hayley is working on putting the newsletter on the website.
As Mike is away in October it was suggested that the October/November discussion items be swapped so that the website is discussed in November and pantomime awards in October.
It is important that Hayley's letter re sponsorship, which is now ready, goes out as soon as possible as it would change the nature of the competition if sponsorship is obtained.

8 Correspondence/Amendments to membership
Nottingham City Council newsletter subscription tel. no:- 0115 9152871

9 AOB
Some societies' websites are very out of date and some do not have a link to NANDA. Cross linking between sites is very important.

10 Date of next Council meeting
Next meeting:- Tuesday September 9th at 7.00pm at East Leake

The meeting ended at 8.30pm