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NOTTINGHAM AND NOTTINGHAMSHIRE DRAMA ASSOCIATION


Minutes of the Annual General Meeting held on Sunday 31st January 2016 at the West Bridgford Dramatic Society's Studio, Stamford Road, West Bridgford, Nottingham.

PRESENT:-- Joan Wildgust (Chairman), Christine Davison (Secretary), Roy Ainscough (President), Tony Vokes(WBDS), Mike Stewart (Vice President),Bob Wildgust (Vice President), Linda and Howard Whitehurst (Bonington Players), Rob Dixon(WBDS), Bob Wood (PTC), Gordon Parsons (Lace Market Theatre)

1 APOLOGIES were received from Mel Reynolds (Burton Joyce Players), Rita Pearson (Kegworth Players),Tony Wykes (All Hallows Drama Group),Barbara Fisher (Lace Market Theatre), Neil Mackintosh (Treasurer)

2 MINUTES The minutes of the AGM held on 1st February 2015 had been circulated and were signed as a true record.
There were no matters arising
The Chairman formally announced that the President, Roy Ainscough, was retiring from his presidency 'in the interests of forward planning'. She thanked Roy for all his hard work and commitment to NANDA over many years. She announced that the Executive Council had asked Gordon Parsons to take over the presidency and he had accepted. She welcomed Gordon and wished him a long and fruitful presidency.
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3 CHAIRMAN'S REPORT 2014-15
The Chairman presented her report to the meeting.

4 HON TREASURER'S REPORT
In the absence of the treasurer, the Chairman read out his report for the financial year 1st September 2015 to 31st August 2015. This will be sent out to groups later.
Points raised:-
Regarding the loss incurred by holding the AETF Quarter Final festival, the Chairman said that the Executive Council had decided to accept this loss for the prestige it brought to the Society.
The Chairman noted that NANDA tries to at least break even on the events it organises. However, on occasion, the Council agrees to go with the loss if an event is of benefit to members.
Acceptance of the accounts was proposed by Roy Ainscough and seconded by Mike Stewart.
The accounts were unanimously accepted.
The Chairman thanked the Treasurer for his hard work in compiling the accounts.

5 APPOINTMENT OF HONORARY OFFICERS
There being no new names submitted, the existing officers expressed their willingness to continue.
Hon Secretary - Christine Davison- proposed Tony Vokes, seconded Bob Wood
Hon Treasurer - Neil Mackintosh- proposed Mike Stewart seconded Linda Whitehurst
Hon Auditor - Jean Anthony
All were unanimously elected
Tony Vokes proposed that an assistant be chosen to assist the treasurer during his present difficulties when he is not able to attend meetings regularly. This will be discussed at the next Council meeting.

6 TO APPOINT MEMBERS OF THE EXECUTIVE COUNCIL FOR 2016
(present member list and nomination form previously circulated)
All existing Council members expressed their wish to continue and were re-elected.
The Chairman made a plea for more groups to be represented on the Council. RW said that a letter from the Council would be sent to each group individually asking for a named contact. HW said that he would like to see more groups represented and that it need not be the same person each time.

7 ANY OTHER BUSINESS
There was a brief discussion on possible future social events.

The Chairman thanked the officers of the council for their hard work and thanked West Bridgford Dramatic Society for their hospitality and warm welcome.

There being no other business, the meeting ended at 7.02pm.